FPRA Annual General Meeting 2008

Thursday 23 October 2008

7:00pm doors open; 7.30pm prompt start

Fairfield Park Lower School, Dickens Boulevard


Introduction:

The FPRA Annual General Meeting takes place on Thursday 23 October 2008 at Fairfield Park Lower School with the formal aspects beginning at 7.30pm (doors open at 7.00pm). We have a number of responsibilities to conform with our constitutional obligations. There will be an Annual Report from the Chair followed by the Treasurer’s report. We will also complete the election of Officers and Members to the vacant Committee positions to replace the members who are stepping down and we thank them for their valuable contributions. More information is available on our website, and anyone wishing to stand for election should send their name to fpra@btinternet.com.

Included in the agenda items below is a general update from Steven Scanlan LLP covering developer news and the rent charge. If time allows there will be an opportunity to ask questions. In addition a number of static displays will be available providing updates on: MBDC's Gypsy and Traveller Site Allocation, Police Liaison, Social Committee, Family Liaison, and the Community Centre. These stands will be manned during the coffee break by FPRA members who will attempt to answer your questions or raise them on your behalf should further research be required.

Given the limited time available (the School will need to be closed promptly at 10.30pm) if you do have questions that you wish to raise at the AGM we would encourage you to email them in advance - fpra@btinternet.com.


Agenda

1. Welcome, housekeeping and introductions
2. Approval of minutes from previous AGM [Copy available here]
3. Chairperson's report
4. Treasurer's report, including FPRA Annual Accounts
5. Election of committee members [More information below]
6. The sub-committees
7. Coffee break, including counting of votes and static presentations
8. Formal confirmation of elected committee members and officers
9. Update on current situation, including developer news and rent charge – Steven Scanlan LLP
10. Any other business, including questions from the floor


A number of static displays will be arranged around the school hall giving updates on the following subjects:

i. up-to-date general park information, including a large scale plan;
ii. MBDC's Gypsy & Traveller Site Allocation;
iii. the community centre;
iv. social committee;
v. current planning issues;
vi. police liaison and safety on the park; and
vii. family liaison.

Election of Committee Members

The following vacancies and positions are up for election at this year's AGM:

i. Vice Chair
ii. Secretary
iii. 4 committee members

In accordance with the constitution, we also need to elect / confirm the appointment of the Treasurer and 3 committee members, all of whom have joined us since the last AGM to fill vacancies.

All roles are open to residents of Fairfield Park (excluding residents of Fairfield Hall and Middlemarch). Whilst nominations can be received up to the agenda item, we would ask that nominations are put forward in advance of the meeting to help speed up the process on the night.

Please feel free to contact u by email to fpra@btinternet.com or by leaving a telephone message on 07092 896337), in advance of the AGM if you would like to have a chat about the roles and the work of the FPRA and the election process itself.

 

PLEASE NOTE VOLUNTEERS ARE ALWAYS WELCOME – whether you have 30 minutes a week or a few hours a year.